Program Guidelines

PROJECT CRITERIA

The P.S. You Are Here grant program aims to inspire innovative, place-based projects within the City and County of Denver. The program will award grants to projects that are collaborative and community driven, activate public space and enhance the quality of life within a Denver neighborhood or corridor.

Projects should be highly visible and physical in nature at a street, site or neighborhood level. Projects can include but are not limited to: design interventions, community projects, artistic interpretations and public art, streetscaping, landscaping, and public amenities such as decorative benches, tables and bicycle racks.



Please note, not all proposals will need to have identified correct permitting needs, location specs and partnerships; please visit our toolkit to help you though your process. Grant recipients will receive guidance from our committee through the implementation phase of the projects.


The 2014 proposal submission form for P.S. You Are Here is now closed.  For questions and interest on 2015 proposals, please reach:
Lisa Gedgaudas, 720.865.4260  lisa.gedgaudas@denvergov.org

PROJECT GOALS & OBJECTIVES
 

  • Enrich the lives of Denver residents and visitors by integrating arts, culture and creativity into daily life and neighborhoods and making them accessible for all
  • Foster community collaboration; encourage partnership among artists, performers, businesses, organizations, and agencies, non- and for-profit
  • Accelerate economic vitality, inspire neighborhood revitalization, and promote our vibrant communities as a destination to live, work, and play Inspire creative and innovative thinking and showcase locally cultivated talent
  • Demonstrate cultural diversity, social equity, inclusiveness and accessibility for all through the engagement of arts, culture and creativity in neighborhoods
  • Nurture and honor community identity and heritage, preserve and commemorate local and multicultural traditions, histories and diversity
  • Create a sense of place and purpose Animate and rejuvenate public spaces Increase public safety and awareness
  • Capitalize on community assets and identity
  • Create public spaces that promote health, happiness and wellbeing


ELIGIBLE APPLICANTS

Proposals incorporating as much collaboration as possible are highly encouraged. Applicants are also encouraged to share their concepts with other groups in their neighborhoods regardless of whether they are working together.  To be eligible, primary applicants must be based in the proposed project area and may be organizations such as:

  • Registered Neighborhood Association (RNO) or neighborhood-based group
  • Business Improvement District, Maintenance District, Business Association or Chamber of Commerce, etc.
  • Art or creative district
  • Ad-hoc group
  • Business or placed-based organizations (non- and for-profit)
  • Individual artists and non-place-based organizations or businesses are eligible if working with or endorsed by a geographically based group such as those listed above

The following INELIGIBLE APPLICANTS may participate through endorsement, partnership or support but may not apply for funding:

  • Religious organizations, government agencies, political groups, district councils, hospitals, newspapers and schools
  • Organizations, neighborhoods, individual artists, businesses or other partners that do not have a geographic base or are located outside of the City and County of Denver 


ELIGIBLE PROJECTS

  • 
Proposals will be accepted and considered for projects that:

  • Are located on a public space within the City and County of Denver and are consistent with city policies and adopted neighborhood plans. Public space is defined as an area that is free and open to the public, such as an alley, park, plaza, or right-of-way
  • Have a project director and partner that will initiate, plan, implement and be directly impacted by the project
  • Align with the program’s goals and objectives, are highly collaborative and demonstrate a capacity to build a stronger and healthier community within a neighborhood
  • Are physical, tangible structures that could inspire long-term, sustainable projects for public places
  • Are on display for a minimum of three months and a requested maximum of one year (timelines may be flexible on a case by case basis)
  • Are free and open to all members of the public
  • Demonstrate a 1:1 match of resources including volunteer labor, donated materials, professional services or cash
  • Can engage multiples sites or spaces within a Denver corridor or neighborhood
  • Comply with applicable design standards for accessibility based on the Americans with Disability Act (ADA) 


2014 PROGRAM FUNDING & PROJECT BUDGET


The City of Denver’s Budget and Management Office and Denver Arts & Venues partnered to develop P.S. You Are Here, a pilot city-wide creative placemaking and neighborhood revitalization program through capital improvement funds. In 2014 the P.S. You Are Here grant will fund $40,000 in grants.

  • Applicants request specific grant amounts
  • Amount of grant may be up to $8,000 per project
  • Grants must be matched 1:1 by applicants
  • The required match can include cash or in-kind contributions like goods or services, volunteer time by a professional, goods, etc.
  • Volunteer hours are valued at $20 per hour
  • The required match does not need to be confirmed at the time of application but must be verified prior to the funding and implementation period.
  • 2014 goal: 5-7 projects
  • All awarded applicants will contract with the city for funding

ELIGIBLE EXPENSES


P.S. You Are Here funding may be used to cover expenses directly related and proportionate to the project, such as:

Personnel


Project management costs may not exceed 10 percent of the total project award, including such roles as project manager, volunteer coordinator, community organizer

Professional Services

  • Permits (parks, construction, etc.)
  • Professional consultants (designer, engineer, artist, etc.)
  • Insurance (see Insurance & Liability Coverage below)

Supplies, Materials, & Construction

  • Art supplies (paint, printing, etc.)
  • Building materials
  • Facility rental Equipment rental (audio/visual, tents, tables, etc.)
  • Landscaping materials (soil, shrubs, plants, mulch, rocks, logs, etc.)
  • Costs associated with concrete, electrical, and utilities
  • Installation / De-installation
  • Maintenance


INELIGIBLE PROJECTS & EXPENSES

Project funds may not be used for:

  • Projects on private property (unless combined with public spaces)
  • Projects that have restricted participation and public access on the basis of race, gender, creed, origin, age, disability
  • Expenses incurred outside of the funding period
  • Neighborhood entrance signage
  • Purchase of facilities
  • Projects that do not include a highly visible physical element
  • Maintenance, operation, or retroactive funding of existing projects
  • Activities that are not tied directly to program objectives
  • Re-granting
  • Fundraising activities
  • General operating expenses and activities
  • Academic degrees
  • Festivals or general events
  • Marketing Market demand surveys or studies for artist space projects
  • Financial awards to winners of competitions
  • Costs for the creation of new organizations
  • Cash reserves and endowments
  • Food and beverage

CONTRACTING & PAYMENTS

  • All projects require a funding agreement between the grantee and the City of Denver. Generally, awarded groups must fulfill any award conditions and be ready to contract within 30 day of the award approval date
  • Award money is paid out in two parts, (1)after a contract between the City of Denver and the grantee has been completely (up to 60 days from approval date) and (2) near completion or execution
  • Applicants are not required to be a charitable organization (501c3) to receive funding

INSURANCE & LIABILITY COVERAGE


General Liability insurance coverage will be required by all applicants in order to contract with the City of Denver. The general liability policy must state minimum limits of $250,000 per occurrence and in the aggregate. You may include the cost of insurance in your budget if it relates specifically to the project.

DIVERSITY AND INCLUSIVENESS FORM

The following is the required Diversity and Inclusiveness Provision form for all City solicitations of proposals through our Executive Order 101 which sets out this requirement.  Applicants must return the form even if they are not applicable.  If the applicant is not applicable, it will not affect their application review; however, applications will not be considered without it.

Executive Order 101: Using the attached form, entitled “Diversity and Inclusiveness in City Solicitations Information Request Form”, please state whether you have a diversity and inclusiveness program for employment and retention, procurement and supply chain activities, or customer service and provide the additional information requested on the form. The information provided on the Diversity and Inclusiveness in City Solicitations Information Request Form will provide an opportunity for City contractors/consultants to describe their own diversity and inclusiveness practices. Contractors/consultants are not expected to conduct intrusive examinations of its employees, managers, or business partners in order to describe diversity and inclusiveness measures. Rather, the City simply seeks a description of the contractor/consultant’s current practices, if any.


Diversity and Inclusiveness information provided by City contractors/consultants in response to City solicitations for services or goods will be collated, analyzed, and made available in reports consistent with City Executive Order No. 101. However, no personally identifiable information provided by or obtained from contractors/consultants will be in such reports.



You can download the Diversity and Inclusiveness Provision Form here.



ACCESSIBILITY


Applicants should consider how their programs and services are accessible to individuals with disabilities. This includes access accommodations for both the project and programs. These design standards shall be based on the Americans with Disability Act (ADA) and can be found at ada.gov. Assistance can also be found by contacting the Denver Office of Disability Rights; 720-913-8485

SELECTION REVIEW CRITERIA

Submissions will be reviewed by designated representatives of the City and County of Denver including Arts & Venues, Public Works, Community Planning & Development, and Parks & Recreation. The following factors and criteria will be used to evaluate proposals:

  • Neighborhood Participation & Community Partnerships (25 Points): Clearly define how the project will provide a creative solution for specific issues in the proposed area. Demonstrate community support, collaboration and how the project will create strong partnerships in the neighborhood.
  • Creativity, Artistic Quality, Scope & Merit (25 Points): Proposals should be innovative, well-defined, goal-oriented, original and visually compelling. Include partnerships with qualified artists, design professionals or additional resources or organizations.
  • Planning, Feasibility & Maintenance (20 Points): Proposals should demonstrate how feasible the project is in terms of timeline, budget, and available resources. Explain how the project will be safely installed, maintained, and removed.
  • Economic & Community Vitality (15 Points): How well does the project address the objectives of the grant program and catalyze a vision to enhance the vibrancy and economic vitality in a neighborhood?
  • Community Benefit & Social Impact (15 Points): How does the project represent and boast about community identity, heritage, engagement and sense of place?

POST-PROJECT EVALUATION


Through multiple phases of the project, grant recipients will be required to provide an project evaluations that includes expense reporting, project documentation (photographs, video and/or literary), related press, and an assessment of whether grant objectives were met and how the project was successful.

PROGRAM TIMELINE


Call for proposals opens: Monday, April 14, 2014

Submission deadline: 5 p.m. on Friday, May 30, 2014
Proposal review process: June 2-20, 2014
Award Notification: Mid-July, 2014
Funding & Implementation Period: July 2014 – July 2015



APPLICATION CHECKLIST


Proposals for the P.S. You Are Here grant will only be accepted if the application form is completed and submitted online no later than Friday, May 30 at 5 p.m. with required documentation including:

  • Project Budget
  • 1-2 Images, examples or sketches of your proposed project
  • Minimum of one letter of endorsement (formal letter or email) from area council person, registered neighborhood association, business association or other place-based community organization 


GRANTING STAFF & REVIEW COMMITTEE


The micro-grant program will be administered by the Create Denver initiative through Denver Arts & Venues with the support of a review and election committee consisting of representatives from Denver Arts & Venues, City Attorney’s Office, Community Planning and Development, the Department of Finance, the Office of Economic Development, Parks & Recreation and Public Works. Staff and Committee members include:



Staff:


Lisa Gedgaudas, Program Administrator, Create Denver
Christina McClelland, Public Art Coordinator

Review Committee:


Brad Dodson & Laura Perry, City Budget & Management Office
Karen Good, Public Works
Michael Sapp, Mayor’s Office

Chester Stevens, Community Planning & Development
David Marquardt, Parks & Recreation
Wendy Towber, Office of Economic Development

Rosalind Alston, Agency for Human Rights and Community Partnerships
Giles Flanagan, CFO Real Estate Group
Michael Chavez, Arts & Venues
Tariana Navas-Nieves, Arts & Venues